Health and Safety
The School of Social and Political Studies aims to provide a safe and health working environment for its students, employees and visitors. This policy and its operation will be reviewed annually.
All staff and students are responsible for ensuring that they work in a manner that is safe to themselves and to others, and to comply with the relevant requirements of both the University and School Health and Safety Policies.
All staff and students are urged to read the relevant parts of the University Health and Safety Policy and in particular, Part 2 General Precautions and, where relevant, Part 8 'Fieldwork and Outdoor Activities';. The policy is available at:
The Head of School, Professor Fiona Mackay, is responsible to the University Court for the management of health and safety matters within the School of Social and Political Studies.
The School Safety Adviser, Neil Willett has been appointed by the Head of School to take a special interest in the promotion of health and safety matters, to provide a first level of advice and to act on behalf of the Head of School in respect of these matters. These responsibilities cover the School in matters of general policy.
Building-specific health and safety responsibilities are delegated to the following Area Safety Advisers:
On Discovering a Fire
- Operate the nearest fire alarm
- Leave the building
- Assemble at points indicated on building Fire Action notices.
- Ensure that the University Emergency Service (dial 2222 from an internal phone or 0131 651 3999) has been informed, if you have not already done this. They will call the Fire and Rescue Service.
Full information is available at http://www.ed.ac.uk/contacts/emergency.
All staff and students must familiarise themselves with the location of fire doors and fire exits, so that they know as many as possible of the means of escape from the building. All staff and students should know the location of their nearest fire extinguishers and fire alarm call points and instructions for their use.
Emergency exit routes must remain tidy and free from obstacles. Staff and students must not leave or store flammable materials on emergency exit routes or blocking immediate access to fire alarms, fire equipment or electrical switchgear.
Electrical equipment should not be left running overnight except where necessary. Doors to rooms and staircase enclosures should be kept closed. Staff, students and visitors are reminded that smoking, including the use of electronic cigarettes, is not permitted on University premises, except in specially designated areas (of which there are none on School premises).
All accidents, fires, “near misses”, and instances of known or suspected occupational ill health, must be reported to the Director of Health and Safety, 9-16 Chambers Street. They should be reported online at www.accidents.is.ed.ac.uk. This will automatically inform the School Safety Adviser. Any incident or accident at work that results in an individual being absent from work must be drawn to the attention of the School Safety Adviser by the individual or his/her line supervisor.
All accidents / incidents, except those of a minor nature, will be investigated by the appropriate school personnel and any necessary remedial measures, including revised work procedures, training, etc, will be implemented as appropriate (including reporting accidents as a result of a defect in the fabric or structure of the building to Repairline for action). Accidents / incidents will be reviewed at the meetings of the Management Committee (see section 12).
Accidents / incidents of a serious nature must be notified immediately by telephone (51 4255) to Health and Safety Department and will be subject to a more formal investigation by a member of staff from the Health and Safety Department.
First Aid information (including locations of equipment) is found on notice boards at each site.
If a qualified first aider is not available, please ensure that an ambulance is called as per the procedure below.
In the event of a serious injury or ill health requiring an ambulance:
- dial (9)999 and ask for the Ambulance Service, stating your name, location and telephone number. Follow the Ambulance Service operator's instructions.
- follow this up with a call to the University Security Service (dial 2222).
- If possible, arrange for someone to be at the main entrance to the building, to show the Emergency Services the way to the incident.
Full information is available at http://www.ed.ac.uk/contacts/emergency.
The majority of the activities carried out by the School are routine and generally low risk in nature and do not require to be formally risk assessed.
However, for any activity involving a significant risk, including travel, fieldwork, and student trips, a written risk assessment must be carried out. Model templates, generic risk assessments and checklists are available at:
Risk assessments must be brought to the attention of all relevant staff and students involved in the activity, and a copy sent to Neil Willett. Risk assessments must be regularly reviewed (i.e., annually) to ensure the information contained within them remains valid.
Information on training courses provided by the University's Health and Safety Department are set out at http://www.ed.ac.uk/schools-departments/health-safety/training.
Staff who perform specific health and safety roles, such as the School Safety Adviser, First Aiders, and Fire Stewards, will be provided with training specific to these roles. These are arranged by Nickie Bryce (firstname.lastname@example.org).
It is a core training requirement of the School that all staff complete the University's DSE training and risk assessment package (see also workstations section below). Access to this can be arranged by Nickie Bryce (email@example.com).
All users of display screen equipment must undertake a risk assessment of their workstation to ensure it is set up correctly to reduce the likelihood of any adverse effects from using the equipment. Further information for staff is available at
All staff must complete the University's DSE training and risk assessment. To be sent a link to complete this, please contact Nickie Bryce (firstname.lastname@example.org, 651 3883). Completion of this is a core training requirement of the School.
University employees who are regular users of display screen equipment (DSE/VDU) should be made aware that, upon request, they will be provided with a vision test and eye examination - a DSE/VDU Eye Test. For further information, see
A risk assessment form must be completed for all manual handling tasks where it is considered that the task places an employee or student at risk of injury. If the load is considered small enough and light enough to be easily moved safely by one person repetitively without risk of sprain or strain, then it is not necessary to complete the form. The form is available at
Access to buildings
Section 4.10 of the University's Health and Safety Policy (available at http://www.docs.csg.ed.ac.uk/Safety/Policy/Part1.pdf) states the University's policy on access to University Buildings and Late Working. Staff should familiarise themselves with this, but for ease, some points are drawn to their attention below:
- persons using University buildings during the early morning, evening or weekend, should make an entry in the building late working book both on entering and leaving the building. Security staff have the authority to ask the identity of persons found in the building outside normal working hours and to check this information against entries in the late working book. For CMB, the late working book is kept at reception overnight.
- any work which entails a risk of serious personal injury or fire by persons working alone in the evenings or at weekends, irrespective of the status of the worker, is prohibited.
- young children should only be brought into buildings under exceptional circumstances, especially outside normal working hours. However, if this is unavoidable, it is absolutely essential to provide strict and close supervision at all times.
- dogs and other pets are not allowed in University buildings, with the exception of guide dogs
- bicycles may be kept inside a University building only after the Head of School has given specific permission. During a fire evacuation, bicycles must not be taken into the emergency exit routes.
Monitoring the School Health and Safety Policy
A self-inspection (safety audit) of the School will take place every 12 months to monitor the effectiveness of the health and safety policy. The inspection will be made by Neil Willett.
Health and Safety Queries or Issues
All staff and students encountering any kind of health and safety hazard in this School should report these promptly to the relevant Area Safety Adviser (see part 2 above), or to the School Safety Adviser, Neil Willett, Room 6.06, Chrystal Macmillan Building, or, in their absence, to any senior member of staff.
Health and safety will be a standing item on the agenda of the meetings of the Management Committee.
Any member of the School who wishes to raise a health and safety item at this Committee, should inform Neil Willett as soon as possible.