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Submission Guidance

How to submit successfully to ELMA

We recommend submitting your work at least 1 hour before the deadline to ensure any problems can be dealt with before the deadline has passed.  Please also ensure you have access to the internet well before the deadline.

Make sure your assignment has been saved in the correct format.

All submissions to ELMA should be formatted as a Word document (doc or.docx.).  If you are permitted or required to submit in a different format, this will be detailed in your course handbook. 

Any submission that is not in word format will be converted by the Undergraduate Teaching Office into word where possible. By submitting in any format other than word, you are accepting this process and the possibility that errors may occur during conversion.  The UTO will do everything possible to ensure the integrity of any document converted but to avoid issue, please submit in Word format as requested.   

Note for students using Pages - If you are using Pages, convert your file to a Word document.  You can do this by exporting or saving as Word.

Please note, saving as Pages (or another non-word format) and then adding .doc or .docx to the end of the filename does not make it a Word document.

Furthermore, converting from Pages (or another non-Word format) to a Word document may affect your word count.  It is important that you check this after converting as penalties may apply. 

Name your file correctly

Make sure your file has been saved as your exam number and an abbreviation of the course and component of assessment (i.e. B012345_SocPol essay).

Feedback sheet, is it attached?

Get the correct feedback sheet from the course learn page. Copy and paste this feedback sheet into your document as the first page of your essay (followed by a page break). Complete the required fields: Exam number, course name, essay title, word count.

Keep it anonymous

Check your document does not contain any information that would break anonymous marking (i.e name, student number or hidden personal information – see document 'How to ensure your document is in the correct format prior to submission' for guidance on this at https://uoe.sharepoint.com/sites/hss/sps/ELMA/SitePages/ELMA%20for%20Students.aspx

Before you begin, check!

Check your document before you upload it.  Make sure you are uploading the correct, final document, in the correct format! If you upload the wrong document and later request to make an amendment and this is permeated, your assignment will be classed as ‘not submitted’ and lateness penalties will be applied.

How to submit

Ready for to submit? Go to elma.sps.ed.ac.uk  and follow the guidance at https://uoe.sharepoint.com/sites/hss/sps/ELMA/SitePages/ELMA%20for%20Students.aspx

Check again after submitting

When you have submitted, check you have uploaded the correct document to the correct ELMA drop box in the correct format. You can edit your submission up to the deadline. Do this by clicking the ‘Edit Submission Button’. 

Once the deadline has passed, you cannot re-submit/make subsequent changes.

Check your Uni email for 48 hours after the dedline has passed. 

Remember to monitor your email for 48 hours after the submission deadline.  If there is a problem with your submission, we will be in touch.  Check your junk and clutter folders in case any of our communications are sent here.

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