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School of Social and Political Science: Undergraduate study


Submission Guidance

How to submit successfully to ELMA

We recommend submitting your work at least 1 hour before the deadline to ensure any problems can be dealt with before the deadline has passed.  Please also ensure you have access to the internet well before the deadline.

Make sure your assignment has been saved in the correct format.

Save or convert your coursework document to a .doc or .docx. 

No other format will be accepted.* If you submit in another format, you will be contacted and asked to submit again in the correct format. If you submit in an incorrect format, lateness penalties may apply and you will receive a 5 mark penalty for submitting incorrectly.

Make sure your file has been saved as your exam number and an abbreviation of the course and component of assessment (i.e. B012345_SocPol essay).

*If you are permitted or required to submit in a different format, this will be detailed in your course handbook.

Note for students using Pages - If you are using Pages, convert your file to a Word document.  You can do this by exporting or saving as Word.

Please note, saving as Pages (or another non-word format) and then adding .doc or .docx to the end of the filename does not make it a Word document.

Furthermore, converting from Pages (or another non-Word format) to a Word document may affect your word count.  It is important that you check this after converting as penalties may apply. 

Feedback sheet, is it attached?

Get the correct feedback sheet from the course learn page. Copy and paste this feedback sheet into your document as the first page of your essay (followed by a page break). Complete the required fields: Exam number, course name, essay title, word count.

Keep it anonymous

Check your document does not contain any information that would break anonymous marking (i.e name, student number or hidden personal information – see document 'How to ensure your document is in the correct format prior to submission' for guidance on this at

Before you begin, check!

Check your document before you upload it.  Make sure you are uploading the correct, final document, in the correct format! If you upload the wrong document and later request to make an amendment and this is permeated, your assignment will be classed as ‘not submitted’ and full lateness penalties will be applied along with a 5 mark penalty for submitting incorrectly.

How to submit

Ready for to submit? Go to  and follow the guidance at

Check again after submitting

When you have submitted, check you have uploaded the correct document to the correct ELMA drop box in the correct format. You can edit your submission up to the deadline. Do this by clicking the ‘Edit Submission Button’. 

Once the deadline has passed, you cannot re-submit/make subsequent changes.

Check your Uni email for 48 hours after you submit

Remember to monitor your email for 48 hours after the submission deadline.  If there is a problem with your submission, we will be in touch.  Check your junk and clutter folders in case any of our communications are sent here.

Edinburgh Students