Thesis submission and examination
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Thesis submission and examination is managed by the College Postgraduate Office. Please review the process in the Thesis submission guide.
Please see the Thesis Submission Workflow for an overview of the entire process.
To help you prepare for your viva, please see the following IAD guidance.
In SPS, PhD students have a choice of viva methods. Therefore, you will need to advise your preference to the SPS PGR Support team (pgresearch.sps@ed.ac.uk) when you submit your Notice of Intention to Submit (NITS). Please note the final viva arrangement depends on facility availability and agreement of all parties.
Viva methods:
- In-person (facility availability and location of examiners permitting)
- Hybrid (PhD student and Internal Examiner together in a room – facilities permitting, External Examiner online)
- Remote (all parties online). It is recommended that you have a support person available following the viva due to the somewhat isolated nature of the remote viva eg a friend or family member
Note that remote participation by External Examiners may broaden the choice of experts available to you and can avoid visa or other complications that may arise from international travel.
The PGR Support team will provide guidance on permissions required by all parties where applicable.
Please note that you are also required to upload your pre-submission thesis to Turnitin and advise your supervisor the similarity report is available for review. You must allow enough time to have potential problems addressed before you submit your thesis for examination.
This should be done as early as possible prior to your Maximum End Date (required thesis submission date) in case any revisions are required before submitting your thesis for examination.
Note that when you submit your thesis, your student status in your EUCLID record will change from Fully Matriculated to Interrupted (Thesis Submitted).
Past your Maximum End Date - additional fees
If you receive an extension to your period of study before submitting your thesis, you will need to pay:
- an annual matriculation fee in the next academic year. Full details per academic year can be found on the Postgraduate Research Fees webpages
If you submit your thesis at the end of your Maximum End Date and then receive an outcome with a period of corrections or resubmissions, you will need to pay:
- an annual matriculation fee
- you may also need to pay a Resubmission fee. Full details per academic year can be found on the Minor and Major Corrections webpage
Completing registration is also required for all new and continuing students each year and is part of the matriculation process.
Contact us
If you have any queries, please email the College Postgraduate Office or the SPS PGR Support Team: